two switch couples tried a swap scene and the role coordination was hilarious chaos... how do you actually plan this

tldr: four switches in one room is a logistical disaster apparently, send help. couple in our forties, in the LS about 7 yrs, last 2 yrs weve been getting more into D/s play, both of us are switches at home (we trade who tops depending on the day basically). we met another couple at a kink-friendly hotel weekender near brighton who described themselves the same way — both switches, no fixed roles. so the four of us planned a soft swap with a light D/s layer. on paper it sounded amazing. in practice... lol. picture this — we're trying to decide who's gonna dom who. and like. all four of us looking at each other going "well i kinda fancy being on the bottom tonight but if you want bottom too then i can switch up, unless your husband wants top then maybe i top with his wife instead". it took us forty minutes of standing in the kitchen with our clothes still on to figure out the configuration for the first 30 mins. by which point half the energy had drained out of the night tbh. we eventually did it (i topped the other wife, my husband topped by the other husband, then later we switched). it was hot when it finally got going. but the negotiation was brutal. i feel like fixed-role couples have it way easier because everyone knows what they're doing before they walk in. switches add a whole layer of ongoing election that nobody talks about. anyone else got this combo working smoothly... is there like a pre-meet way to call the night's configuration so its not all decided standing around fully dressed in someones kitchen lol