visiting a play partner in another country, logistics nightmare

so weve been chatting with a couple in dublin for about four months and were in glasgow, all four of us keen to actually meet... but the logistics. who flies to who, how many days, where do we play, do we book a neutral airbnb, what about luggage and protection and all the little practical stuff. for those of you who've done international LS visits with couples you've only met online, what worked and what was a disaster